Terms of Service

Effective Date: October 20, 2026

1. Service Description:

Structured Safety provides subscription plans for construction crews and safety programs. Features and prices are the ones shown on the homepage pricing section and at checkout.

Essential: Weekly toolbox talks in English and Spanish, QR-code access to your safety documents, a toolbox-talk archive, one administrator account, and 10 GB of document and form-photo storage. Essential does not include custom digital forms or team collaboration. Billed monthly or annually.
Business: Everything in Essential, plus a form builder with unlimited custom forms and unlimited submissions, form tags, email notifications, PDF exports, up to 10 administrator accounts, multi-site team collaboration, and 50 GB of storage. Digital forms are included in the subscription. Business does not include crew login accounts. Billed monthly or annually.
Pro: Everything in Business, plus crew member accounts (50, 100, 200, or 500 total users, allocated between administrators and crew), login-required forms, submission accountability, priority support, and 200 GB of storage. Digital forms are included in the subscription. Billed annually.

Subscriptions include digital QR-code access. Customers can save and print their QR code. Physical stickers and shipping are not included in standard subscriptions. Digital forms on Business and Pro are part of the plan and are not sold per form.

2. User Obligations:

Use the service responsibly, in line with its intended purpose, securing your account, and ensuring compliance with applicable laws.

3. Intellectual Property:

Structured Safety LLC owns all rights to toolbox talks, form designs, and service components. Users retain ownership of their uploaded documents and form submissions but grant us the right to use this content to provide the service.

4. Payment Terms:

Subscriptions are billed monthly or annually, depending on the plan and billing period selected at checkout. Pro is billed annually. Digital forms on Business and Pro are part of the subscription and are not invoiced as separate per-form charges.

If a payment is not received, we may suspend access to the service until the account is brought current. Any amount charged because a payment is late will not exceed the maximum allowed by applicable law.

5. Account Management:

QR code scanning grants access to documents and forms without a login. Some form data access or editing might require a login.

5. Data Security:

We implement industry-standard security measures including:

HTTPS encryption for all web traffic
Secure session cookies
XSS protection and content security policies
Short-lived (30-second) document access URLs
Unique UUIDs for QR code generation

While we maintain these security measures, you are responsible for maintaining the security of your login credentials and controlling access to your QR codes.

6. Termination:

You may terminate your subscription at any time through our customer portal, but no refunds are provided for the remaining billing period. After termination, you have 30 days to retrieve your data. For QR code services, existing QR codes will cease to function upon termination. We maintain the right to terminate services for violation of these terms or extended payment delinquency.

7. Liability and Warranties:

Structured Safety LLC provides the service "as is" without any warranties. We are not responsible for service interruptions, data loss, or inability to recover lost data.

8. Dispute Resolution:

Any disputes will be resolved through arbitration rather than court proceedings. These terms are governed by the laws of the State of Oregon, USA.

9. Changes to Terms:

We may update these Terms. Changes will be reflected when you view this document, and for significant changes, we might notify you via email. Plan pricing changes will be shown on the pricing section and at checkout before they apply to a new subscription or renewal.

10. Support:

Support can be reached at support@structuredsafety.com.

Acknowledgment

By using our service, you acknowledge that you have read, understood, and agree to these Terms of Service.

11. Technical Requirements:

Our service requires:

A modern web browser with JavaScript enabled
Ability to receive emails from support@structuredsafety.com
PDF viewing capability for toolbox talks
QR code scanning capability for mobile access